What to Gather Before Requesting a Nationwide Background Check

For a law firm or property professional preparing one nationwide background-check request, a concise and accurate intake can make the question easier to understand. Gather the information below before submitting the nationwide background-check request. Share only details you are authorized to provide and that are relevant to the request.

One-request preparation checklist

1. Requester contact details. Have the requester's full name, email address, and phone number ready. If you are submitting for an organization, note your role and confirm that you have authority to engage the service on its behalf.
2. The subject's core identifiers. Organize the person's full name, date of birth, and last known address. Check spelling and dates against information you can verify, and mark anything you are unsure about.
3. Useful known identifiers. Gather prior states of residence and addresses, known phone numbers, aliases or name variations, and vehicle details when relevant. Include context that helps distinguish this person from someone with a similar name.
4. The lawful purpose and specific question. Describe why the request is being made and what you need the research to address. Keep the question focused; separate facts you know from points you want reviewed.
5. Timing and urgency. Note any relevant date or time constraint and be ready to select an urgency level in the intake. A preferred urgency does not guarantee a particular turnaround.
6. Authorization and handling. Be prepared to attest to a lawful purpose and authorize the research. Check that your organization has approved the request and that you have authority to submit it. Follow the Terms of Service for sensitive information: do not send case details over unsecured channels, and use encrypted email (ProtonMail) for sensitive materials as directed by 3SA.

Use the intake's purpose and identifier fields to provide accurate information to the best of your knowledge. If a detail is approximate, label it that way instead of presenting it as confirmed.

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Know what the nationwide service describes

The service is delivered remotely and is available in all 50 states. Its listed research includes cross-state IDIcore/Delvepoint data, manual court-docket cross-checks in five jurisdictions, an address-history and SSN-trace summary, an alias and known-associates sweep, and a court-ready PDF report. Nationwide service availability does not mean manual court searches are performed in all 50 states, and the information reviewed cannot guarantee a match, record, or complete coverage.

The research is performed by a Virginia DCJS-licensed investigator. These investigative information products are not consumer reports and must not be used for housing, employment, credit, or insurance eligibility decisions. Review the Terms of Service for the stated use limits. If you require a regulated consumer report, obtain one from a FCRA-compliant consumer reporting agency.

This article is operational preparation guidance, not legal advice. Ask your counsel about legal-use questions, required authorization, and obligations specific to your matter.